Developing and maintaining project schedules using industry-standard software

Initial Planning - define project scope and objectives. Identify all project deliverables and milestones. Determine project constraints (e.g., deadlines, resource limitations).

Task Identification and Definition - list all tasks required to complete each deliverable. Define the scope of each task. Estimate the duration and effort required for each task.

Critical Path Analysis - identify the critical path of the project. Determine float or slack for non-critical activities. Highlight activities that directly impact the project completion date

Progress Tracking - regularly update task progress and completion status. Record actual start and finish dates. Compare actual progress against the baseline schedule

Monitoring project progress to guarantee team success.

Regular Progress Tracking - collect data on task completion, milestone achievements, and resource utilization. Monitor earned value metrics to assess project health. Track actual vs. planned progress

Stakeholder Updates - prepare and distribute regular progress reports to project stakeholders. Conduct progress review meetings with team members and management. Ensure clear communication of project status, achievements, and challenges.

Variance Analysis - identify discrepancies between planned and actual progress. Analyze the root causes of variances, whether positive or negative. Quantify the impact of variances on overall project timeline and budget.

Early Warning System - develop and maintain a system to flag potential issues before they become critical. Monitor leading indicators that might signal future delays or problems. Stay alert to external factors that could impact project progress.

Project reporting facilitates decision making by providing up to date project information for owner’s or construction firms alike.

Initial Cost Baseline - establish the project budget based on initial estimates. Break down costs into categories (e.g., labor, materials, equipment). Create a time-phased budget allocating costs over the project timeline.

Data Collection - gather actual cost data from various sources (e.g., timesheets, invoices, purchase orders). Track committed costs for ongoing work. Monitor change orders and scope modifications.

Cost Reporting - compile actual costs incurred to date. Compare actual costs against the baseline budget. Calculate cost variances (differences between planned and actual costs). Prepare reports showing cost performance by work package, activity, or deliverable.

Trend Analysis - identify cost trends over time. Analyze patterns in spending and resource utilization. Detect early warning signs of potential cost overruns.

Forecasting - project future costs based on current performance and trends. Estimate Cost at Completion (EAC) using various methods:

Original budget method

Performance factor method

New estimate method

Calculate Estimate to Complete (ETC) for remaining work. Assess impact of identified risks on cost projections

Cash Flow Forecasting - predict timing of future expenses and payments. Ensure adequate cash availability throughout the project lifecycle

Change Management is an intricate part of project controls. We analyze change orders and provide expert opinions to owner’s and construction firms.

Impact Assessment - evaluate the change's impact on:

Project scope

Schedule

Budget

Quality

Resources

Risk profile

Consider both direct and indirect effects of the change. Consult with relevant team members and subject matter experts

Cost Estimation - determine the direct costs associated with implementing the change. Assess indirect costs, such as impact on other project activities. Consider potential time-related costs (e.g., extended overhead). Develop a detailed cost breakdown for the proposed change

Documentation and Record-Keeping - maintain a comprehensive log of all change orders. Document the entire change process, from request to implementation. Keep detailed records of negotiations, approvals, and related communications